Jobs for Professional Support

Charterhouse recruitment Dubai UAE & Qatar services middle east positions for legal assistants, office managers, translators, executive assistants, PA's and more.

Legal Secretary (Arabic Speaking)

Location: Dubai
Posted On: 02/11/2017
• AED 17,000 - 21,000 Plus Benefits
• Ref: 931504

Due to an internal promotion our client who is an award winning multinational law firm is looking for a Legal Secretary (Arabic Speaking) to join its established team. As a Legal Secretary/PA you will be responsible for full end to end support to the Partner and 3 fee earners. This will include full calendar management, liaising with clients, travel arrangements and any other PA support that they might need such as processing of visas. In addition you will also be responsible for formatting of documents, KYC documentation, preparing trial bundles and documents for court hearings and all correspondence on a day to day basis. Please note that most work will be in Arabic and English, therefore it is imperative that you are able to read, write and speak Arabic and English fluently. This is a very demanding role and requires a candidate that enjoys working in a fast paced role, you will need to have the ability to prioritise work effectively. To be successful in this role you will ideally have a minimum of 5 years' experience working as a Legal Secretary/PA in a multinational law firm and you must be someone that has a proactive attitude. Attention to detail is imperative when working at this level and you will have a proactive approach to your work. Advanced MS Office skills are essential.

Executive Assistant

Location: Dubai
Posted On: 02/11/2017
• AED 20,000 - 30,000 Per Month Plus Benefits
• Ref: 931506

Charterhouse is exclusively engaged with a leading financial institution who is seeking an Executive Assistant. The Executive Assistant will provide an advanced level of executive support to various executives with complex organizational responsibilities, typically working in a team environment. The Executive Assistant serves as the primary support and acts as a liaison between executives and their organizations. In some cases, the Executive Assistant may act as an executive's representative, as appropriate. Activities include preparing non-routine correspondence according to company guidelines for signature by executives, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling); compiling processing and analysing data based on research objectives and preparing reports; arranging and coordinating meetings/conferences in liaison with the Meeting and Events Planning team; anticipating travel needs of executives and independently coordinating complex travel arrangements; preparing draft proposals and presentations with direction from executives; managing complex calendar / diary activity, including coordination of appointments for executives; and providing telephone support and acting as executives' representative to independently handle calls as appropriate. Responsibilities - Consider risks, constraints, consequences and trade-offs within a situation to suggest possible courses of action or appropriate resolutions to a problem. - Demonstrating self-motivation and entrepreneurship when approaching daily work tasks and projects, and proactively seeking solutions to issues before they become obstacles. - Displaying professionalism and confidence, and demonstrating personal commitment and relevant knowledge during interactions with peers, leadership, and customers. - Develop a high-performing, motivated workgroup by applying interpersonal communication and collaboration skills to achieve project goals and realize value.

Chairman Office Manager (Arabic Speaking)

Location: Qatar
Posted On: 02/10/2017
• QAR 25,000 Per Month
• Ref: 930175

Our client is looking to hire a Chairmans Office Manager to support this high profile Qatari Chairman. The Chairmans Office Manager is the liaison point to the Chairman for all internal/external appointments and communications and will manage the Chairmans office from A-Z and will perform efficient and responsive administrative, organisational and logistical duties for the Chairman whilst managing and prioritising his day-to-day business and the Chairman office operations. Key accountabilities include; organise/assign office activities to facilitate the smooth running and function of the Chairmans Office, analyse business data, special projects information and operational needs to contribute to the delivery of organisational objectives, draft/translate all correspondence in Arabic and English (French is a plus). You will also act as the key point of contact for the Chairman with all internal/external contacts including senior management of the group and ease and facilitate the flow of information, decision making and communication between the Chairman and stakeholders, manage projects, programs and events as assigned and continual briefing ensuring that he is fully prepared and briefed on all matters and engagement. In addition, you will also take/maintain minutes of meetings as required, conduct required research and follow up, ensure the Chairmans calendar commitments, papers, meetings, travel arrangements are managed effectively and help troubleshoot issues or matters of concern that are presented to the Chairman and oversee office assets management, general administration, office maintenance and security matters. The successful candidate should be fluent in Arabic and English (French advantageous) with a strong business acumen. You should hold a bachelors Degree in management/legal or equivalent coupled with a minimum 10 years of experience as an Office Manager to a board level executive within a multi-disciplinary organisation. You should also have excellent writing skills and strong communication skills and be highly organised, detailed, results oriented as well as have a strong personality with the ability to multitask effectively.

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