Jobs for Professional Support

Charterhouse recruitment Dubai UAE & Qatar services middle east positions for legal assistants, office managers, translators, executive assistants, PA's and more.

Executive Secretary to General Manager

Location: Qatar
Posted On: 15/01/2018
• QAR 10,000 Plus Benefits
• Ref: 931264

Our client is looking to hire a well-presented, corporate Executive Secretary to join a 5 star luxury hotel in the heart of Qatar. As the Executive Secretary you will be responsible for assisting the General Manager and two other Senior Managers in all office administrative and executives secretarial functions from diary, email and travel management, drafting letters and correspondence, handling all incoming and outgoing phone calls and correspondence, monthly expense statements, file documentation management and assisting with events as and when required. The successful candidate should have a minimum of 5 years experience working in a 5 star luxury hotel. You should be able to work under pressure, multi-task, be an innovative thinker and have a professional and enthusiastic demeanour liaising with all internal and external stakeholders. You should also have a polite and welcoming attitude who works well independently and can keep up with the daily demands of supporting three senior executives.

Secretary (Arabic Speaking)

Location: Qatar
Posted On: 14/01/2018
• QAR 12,000 - 15,000 Per Month
• Ref: 931709

Charterhouse is working with a multinational client who is looking to hire a well presented and professional Arabic Speaking Secretary to support this senior executive. You will be responsible for diary management, coordinating meetings, travel arrangements, typing and editing documents in Arabic and English, reviewing and handling confidential documents and attending meetings/taking meeting minutes as and when required. Additionally you daily liaise with clients and suppliers and assist this senior executive with general administrative and secretary support to ensure the company meets its goals and objectives. The successful candidate should have a solid secretarial background with a minimum of 3 years experience working in a similar role and possess a high calibre of secretarial skills. It is essential you are flexible, team focused, happy and willing to assist in all necessary tasks and additionally you should have exceptional communication and organisation skills. Fluency in Arabic and English is a perquisite.

Executive Assistant / Administration Coordinator

Location: Qatar
Posted On: 14/01/2018
• QAR 20,000 - 23,000 Per Month
• Ref: 931683

Charterhouse is working with an international organisation who is looking to hire a Executive Assistant/Administration Coordinator. Acting as a central point of contact for the office you will wear two hats in this challenging and busy role working as part of an international team. You will be integral to the ongoing success of the Qatar office and Partners building strong relationships with clients, gate keeping and working in close coordination with all local partners, consultants and protecting this Partner from distractions. You will manage a complex diary across multiple time zones, plan and manage complex and busy travel arrangements and itineraries, monitor emails and respond accordingly, produce and proof-read correspondence documents and presentation packs, and work collaboratively with all EAs across the business. You will also be responsible for overseeing day-to-day operations and administrative services including events and conferences, supporting the HR team with the on-boarding of new joiners locally, managing compliance for licenses and renewals etc., adhering too and keeping abreast of Qatari laws, rules and regulations and generally overseeing the full range of administration activities for the Qatar office. The successful confident should be a self-starter with a minimum of 5 years experience working at a senior level in a fast paced corporate environment. You should be a good communicator with the desire to understand the business, be able to manage a wide range of tasks at any given time and be highly organised, whilst being able to ensure the smooth running of the office. Loyalty and confidentiality plays an important part in this role as well and the ability to think outside the box and have the flexibility to move within this expanding role.

Senior Projects Coordinator

Location: Dubai
Posted On: 14/01/2018
• Competitive Salary
• Ref: 931712

Charterhouse is working with a diverse semi-government organisation who is looking to recruit someone who is able to execute multiple projects led by the CEO and management team. This role requires someone that is able to review and develop strategic documents at almost Editor level with a primary focus in English, however Arabic would be advantageous. This role is a unique opportunity for someone to become heavily involved in diverse philanthropic projects, being a trouble shooter, working as a liaison with different departments as well as outside stakeholders. You will need to be someone who enjoys research, has a strong personal network and can work at a high level of professionalism within project management. To be considered for this position, you will be Degree educated with a minimum of 3-5 years' experience in a partnership development role. You will have an excellent command of the English Language and Arabic would most certainly be a distinct advantage. Please note this is not an administrative role, this role is more project management based and requires someone with genuine interest in philanthropy.

Practice Management Executive

Location: Abu Dhabi
Posted On: 04/01/2018
• AED 20,000 - 25,000 Per Month
• Ref: 931674

Our client, a large multi-national law firm, is looking to hire a Practice Management Executive for their Abu Dhabi office. This is a unique opportunity for someone who enjoys working at a high level of administration supporting Senior Fee Earners as well as providing a broad range of marketing initiatives to clients. This role will require someone that is able to be involved in pitch presentations, undertake research and analysis, assist with drafting of documents as well as handle diary/travel management. In addition, this role will require someone that is able to assist with client events and help to build client relationships. This is a very demanding role and requires a candidate that enjoys working in a fast paced role, you will need to have the ability to prioritise work effectively. To be successful in this role you will ideally have a minimum of 5 years experience working as a Legal Assistant in a law firm or within professional services with previous experience/exposure to Marketing or Business Development. Attention to detail is imperative when working at this level and you will have a proactive approach to your work as well as advanced IT skills.

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